Committee Name

Strategic Planning

Long Term Goal(s)

1. Review, define, and adopt state and national initiatives. (Goal #5)

Chair

State strategic planning chairperson:

Gigi Neal,

OAAE Vice-President

Committee Membership

District Chairpersons:

8- Don Jones

9- Brian DeAtley

10- Ralph Coffman

Committee Membership

Most Recent Update

March

Short Term Goal(s)

1. Better leadership to district chairs and officers. Plan guidelines as a chair.

2. Assess our organization’s obtainment of mission and goals.

3. Supervise OAAE Constitution and Bylaws

4. Supervise and evaluate the Executive Secretary Position.

Task/Activity/Steps/Info Needed

A.     MaintainTemplates/Models for District Chairs.

1.      Maintain an “operations manual” template.

2.      Prepare and distribute model district chairs notebook with tabs.

3.      Prepare and distribute district calendar templates including state and National events.

B.     Update officer responsibilities

1.      List officer duties.

2.      Provide timelines for duties.

3.      Post on website and place in officer notebooks as part of the POA.

C.  Conduct a District Chair Training Session

1. Survey members

1.      Annual meeting survey, collect at OAAE banquet.

2.      Survey leadership during and after annual  conference

a. Collate results, suggest change and revisions to new leadership team at OACTE conference or in August Kick-Off.

1. Make annual review of OAAE constitution and bylaws.
   1. Make needed recommendations for change according to bylaws.
   2. Post informative rationale as needed and on website.

A.     Maintain annual goals and review job description details.

1.       Revise and update job description goals.

2.       Suggest salary recommendations, options, and incentives to Executive committee for annual approval.

3.       Determine annual goals that can be accomplished with in the realm of the job description.

4.      Establish a sub-committee of the executive committee to review performance of the Executive secretary according to the job description and goals; making an annual recommendation concerning renewal or non-renewal of their contract and upcoming salary.

Person/ Group Responsible

1.A..1,2,3Gigi Neal, Vice-President and Valerie Parks-Graham, Executive Secretary.

1.B.1,2,3Gigi Neal, Vice-President and Valerie Parks-Graham, Executive Secretary.

2.A.1Ralph Coffman-District 8 and Gigi Neal, Vice-President.

2.A.2. Gigi Neal, Vice-President

3.A.1. Ralph Coffman-District 10 and Gigi Neal, Vice-President

3.A.2. Valerie Parks-Graham, Executive Secretary.

4.A.1,2,3 &4. All strategic planning committee members.

Timeline

(Start to End)

March, 2006

March, 2006

March, 2006

August, 2006

May-June, 2006

June-Aug., 2006

August, 2006

November, 2006

April, 2006

Evaluate prior to the May Meeting and take action at the meeting

Evaluation

(Tied to goals)

Description completed on time and posted on website by May 1^st and placed in appropriate volunteer notebooks.

Description completed on time and posted on website by May 1^st and placed in appropriate volunteer notebooks.

Description completed on time and posted on website by May 1^st and placed in appropriate volunteer notebooks.

Survey produced and completed by members in a timely fashion.

Survey results tabulated and published in a timely fashion with action taken for future strategic planning in the latest POA.

Committee review of POA aligns the organization’s needs with existing guiding documents.

Report of suggested action and resulting executive committee decision is made public record to the membership at the annual meeting in June.

Budget Income (Expense)

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($50)

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($50)

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