Committee Name

Membership

Relations

Long Term Goal(s)

1.      Serve all Ohio Agricultural Educators as members (Goal #6)

2.      Recognize and promote accomplishments and best practices (Goal #4)

Chair

State Membership chairperson:

Jamie Chenevey, Chaplain

Committee Membership

District Membership

Chairs:

1. Dawn Miller

2. Randy Eisenhauer

3. Jamie Glavan

4. Bryan Zimmerman

5. Rebecca Holbrook

Committee Membership

District Membership

Chairs:

6. Ken Ford

7. Cyndi Brill

8. Bill Reed

9. Kevin Thacker

10. Allen Clark

Most Recent Update

November, 2005

Short Term Goal(s)

1.      To develop membership drive procedures.

2.      To create and distribute District membership volunteer descriptions.

3.      To create and keep a current database of membership.

4.      To develop a list of membership services to publish on web-site and in a pamphlet form.

5.      To assist in member recognition for member retention.

6.  To establish a current      contact info for all OAAE and NAAE Life Members

7. Conduct a name recognition campaign

8.   Develop a communication plan

9. Develop a published documentation of Ag Ed success stories.

Task/Activity/Steps/Info Needed

A.     One page summary of dates and deadlines

1. Should include:

a.       annual renewal date window

b.      acceptable / preferred payment methods

c.      dues breakdown

d.      previous year’s dues use chart

e.      reference to OAAE web-site and membership benefits

A.     One page description of the district membership chair job description

1. Should be given to Vice-President for inclusion into the POA.
2. Should be given to the Executive Secretary for posting on the OAAE web-site.

A.     Must be compatible with OAAE Treasurer records.

B.     Should include following:

1. General member info
2. Years of membership
3. Life memberships
4. Etc.

A.     Comprehensive list of services to individual members and the profession.

B.     Complete list(s) in Microsoft Word for web-site and pamphlet use.

C.     Develop tri-fold pamphlet for distribution at district meetings.

A.     Years of service awards

1. Recognize members with 2, 5, 10, 15, 20, 25, 30, 35, and etc.

A.  Send a list out on the OAAE List serve

B.     Submit a hard copy list to the membership chairs for the Fall Meetings

C.     Submit remaining names still requiring info to the membership committee

A.     Create and distribute items like: pens, pencils, stickers, mousepads, etc.

1.       Send to all agriculture educators

2.       Send to legislators

3.       Create gift package for Ag Ed majors in college.

B.  Promote the list serve

A.     Maintain an active website.

1.       develop 5 new common links, like: OACTE, OSBA, AgEd network, etc.

2.       create monthly drawings

3.       design monthly features & tips

4.       include question & answer page

B.      Utilize monthly email memos.

1.       Use FFA list serve or district Ag Ed email database.

2.       Reference OAAE website and create links to the website for “further information”

C.      Collaborate in publishing an Ohio Agriculture Education Newsletter.

1.       Work with OYF, FFA Alumni, Team Ag Ed

a.       Two issues per year.

Work with finance committee in obtaining appropriate sponsorship

A.               Create a recognizable format

1.       Odd years, collect data.

                Even years, publish and

                distribute informative

                success stories.

Person/ Group Responsible

State Membership Chair

And

Even district chairs

State Membership Chair

State Chaplain

State Membership Chair

State Treasurer

State Chaplain

State Chaplain

And

Odd district chairs

State Membership Chair

Executive Secretary

Membership Chairs

Chaplain

A.     Executive Secretary

Valerie

B.      1.    Valerie, Pat

2.    Valerie, Kevin

2.       Scott

A.     Executive Secretary

Valerie

B.      Valerie, Kevin

C.1. Valerie, Kevin

C.2. Valerie

A.1. Pat, Karen

Timeline

(Start to End)

April 15

March 1

June 30

May 1

June 1

September 1

September 10

April 1

May

March-July, 2006

May-Oct., 2006

March-May, 2006

March-Sept.,2006

Ongoing

Print one in Spring in April.

Print one in Fall in September.

March-Sept.,2005

August, 2005

Evaluation

(Tied to goals)

Information sheet completed on time with all information complete and accurate. Distributed to all members and posted on web-site.

Description completed, placed in POA and web-site.

Database updated with all current and requested information for all members.

Information sheet completed on time with all information complete and accurate. Distributed to all members and posted on web-site

Members recognized with appropriate awards.

Use for June Conference.

Start distribution by Conference

Have 2000 hits by September 1, 2005

.

Document number of monthly emails sent to membership.

Made available to all Ohio Ag Educators.

Mailed to all OAAE members.

Start data collection process

Budget Income (Expense)

$0.00

$0.00

Computer Supplies

$100

$0.00

$500   Awards

($200)

($500)

($500)

($0)

($1000)

($ finance committee